REQUEST FOR REGULAR DPC FOR IPs

All India Association of

Inspector & Asstt Supdt. Posts, Punjab Circle. 

No CH/IP-ASP/09                                                                                                          21.03.2011.

To

            Sh. K.L.Khanna

Chief Postmaster General

            Punjab Circle

            Chandigarh-160017

Sub:  Convening of regular DPC in Inspector Cadre

Respected Sir,

1.         Your Kind attention is invited to the consolidated instructions on DPC, circulated vide DOP&T’s OM No.22011/1/2011-Estt. (D) Dated 11.03.2011(Copy enclosed), inviting reference to its earlier circular number No.22011/5/86-Estt.D dated 10.4.89 which, interalia, provides that DPCs should be convened at regular intervals to draw up panels which could be utilized for effecting promotions/against vacancies likely to be occured owing to promotion of ASPs to PSS Gr. B drawn in Directorate panel during the course of a given year. These instructions enjoin upon the concerned authorities to initiate action to fill up the existing as well as anticipated vacancies well before the expiry of the previous panel.

2          Further, with a view to ensuring that DPCs are convened not only in time but also sufficiently in advance, so that empanelled officers may be posted against vacancies that may arise during the course of the vacancy year, a model calendar was prescribed vide DoPT’s OM No.22011/9/98-Estt.D dated 8.9.98.

3.         According to the standing instructions, action for convening the DPCs should be initiated before the commencement of the vacancy year and that DPC’s should be held against future vacancies. Contrary to these instructions, in Punjab circle ASPs are made to officiate for years together. It is reported that DPC, for the vacancy year 2010-11 is still to be convened what to call of 2011-12. Whereas DoPT desired to complete the DPCs for the vacancy 2011-2012, the same is to be completed by 31.3.2011 and for future vacancy years.It is also requested that DPC for MACP due in March may also be convened.

4.         In view of the above, it is requested that suitable orders may kindly be passed to put in place immediately and advance planning is done to convene the DPC, not only for the vacancies arising in the vacancy year 2010-2011, but also for the vacancy years 2011-2012, so that panels are prepared in time and that the extant orders on the subject are followed, both in letter and spirit.

 With regards,

Yours sincerely,

(Hari Mohan)

________________________________________________________________________________________________________

Annexure-I

No.22011/1/2011-Estt.(D)

Government of India

Ministry of Personnel, Public Grievances & Pensions

Department of Personnel & Training

North Block, New Delhi

Dated :11.03.2011

OFFICE MEMORANDUM

Subject : Procedure to be observed by the Departmental Promotion Committees (DPCs) – Model Calendar for DPCs and related matters – Regarding.

The undersigned is directed to invite reference to the Department of Personnel and Training Office Memorandum No.22011/5/86-Estt(D) dated 10.04.1989 containing consolidated instructions on DPCs. These instructions inter-alia provide that the DPC’s should be convened at regular intervals (by laying down a time-schedule for this purpose) to draw panels which could be utilised for making promotions against the vacancies occurring during the course of a year. This enjoins upon the concerned authorities to initiate action to fill up the existing as well as anticipated vacancies well in advance of the expiry of the previous panel by collecting relevant documents like Seniority List, Annual Confidential Reports (ACRs), etc. for placing before the DPCs.

2. The above instructions have been reiterated vide this Department’s O.M. No.22011/9/98-Estt.(D) dated 8.9.1998. In these instructions, it has been further stated that delays in promotions result in considerable frustrations amongst the officers, thereby adversely affecting their morale and overall productivity. As a remedial measure, it has been suggested that all Ministries/Departments provide for a time schedule for convening DPCs. A time schedule for convening DPCs was prescribed with the objective of ensuring that the prepared panel is utilized as and when the vacancy arises during the course of the vacancy year. It has been prescribed that in all cases requiring approval of ACC, administrative action for convening DPCs is initiated at least 81/2 months before the commencement of vacancy year and that DPCs are held at least 4 months before the commencement of the vacancy year. In other cases where approval of ACC is not required, it has been prescribed that DPCs should be held at least two months before the commencement of the vacancy year. A model calendar was also prescribed for DPCs. It was expected that this time frame will be followed in letter and spirit for all DPCs.

3 . Instances have come to the notice of this Department where DPCs are not being held in advance of the vacancy year as per the prescribed schedule. Delays in holding DPCs not only affect the manpower planning in various Ministries/Departments, but also impede the career progression across the Board. Administrative delays in holding of DPCs have been viewed adversely by the Courts and is the main reason for litigation before CAT and various High Courts.
4. Non-adherence to time frame of DPCs is a matter of serious concern to the Government. Hence, all concerned cadre controlling authorities are once again counselled to ensure strict adherence to the model calendar for the DPCs as circulated vide this Department’s O.M. dated 8.9.1998. Wherever DPCs are yet to be held for the vacancies arising in the year 2011-2012, the same may be completed by 31.3.2011 and for future vacancy years, the time frame referred to in Para 2 above may be strictly complied with.

5. All Ministries/Departments are also advised to immediately nominate an officer of the level of Joint Secretary as the designated authority for ensuring timely holding of DPCs and to certify adherence to the model calendar for all DPCs in the Ministries / Departments.

6. Hindi version will follow.

s/d

(Smita Kumar)

Director (Establishment-I)