To,
Ms.Kalpana Rajsinghot
Director (Estt. &
DE) &
Member Secretary of the Committee.
Department of Posts,
Dak Bhavan, Sansad Marg,
New Delhi 110 001.
Subject:
Regarding organizational Restructuring
in Department of Posts.
Reference:
letter No. 23-1/2012-PE-II dated
10-5-2012
- The department has issued the above
letter calling view of the Association regarding organizational restructuring
in DOP. It is seen that main stress of the department is to help executives
structure their enterprise to create accountability for results. This
move of the department is appreciable and will definitely go a long way,
if done, keeping in view the interest of organization as a whole and
administrative side particularly.
- With the invent of technology on DOP and
Consequent upon introduction of new business branches, the Department of Posts
is on the verge of conversion into a dynamic organization with projects like
changing ambience of the offices, providing good working environment to the
staff, providing comfort to potential customers or visitors and various long
lasting projects like Digitization of Records, Core Banking, Mail Optimization,
Consumer Price Index, Aadhaar Technology, Biometric systems etc and to the most
adhering to the norms fixed on citizen charter. All these projects are being
implemented with the support and incessant hard work of IP cadre, PS Group “B”
officers who are proposed to be elevated to Class-I with the proposal to
upgrade Class-II Divisions to Class-I. It will not be wrong to say that the
total responsibility for successful implementing the various innovative schemes
has virtually devolved on the IP and ASP/Group “B”. Thus without taking into
consideration career prospective of IP/ASP/Group “B” officer no organizational
Restructuring will work.
- There has been no upgrading or cadre restructuring
of the apex Grade of these cadres. Owing to extreme stagnancy there is
resultant frustration amongst the incumbents of this cadre. Even after
acquiring long years of experience and expertise they are not elevated to Group
“B” what to say of Class-I. All these are not only the root cause of
frustration amongst the IP cadre but these are also an impediment in effective
execution of administrative policies and plan. This is bound to have an adverse
impact on the efficiency of the department. Thus, cadre review along with
proposed organizational Restructuring is the solution.
- An inspector of post offices feels over burdened at the beginning of his
career as he has to do every type of
work in his office may be of a peon in
his own office, clerk & typist as it is a single man office who bears the
brunt of all failings in the department as he is at the lowest rung in the
administrative hierarchy. “The results – he thinks of leaving the department to
join other establishment thereby brain drain. No organization can last long
with the service of its frustrated employees. It is therefore necessary to
strengthen the backbone of the department with a fair deal. All existing Sub Divisions should be provided office staff and post of
Mail Overseer can be converted to Asstt. Inspector (PA cadre/system manager).
- At present 141 HSG-I
postmaster posts are filled from ASPs, now in view of Postal Directorate letter no 4-19/2012 – SPB –
II dated 02.05.2012, the provision of filling up of HSG I posts by ASPOs will
not be possibly operated thereby diminishing our promotional prospects. In
order to compensate IP/ASPs and to keep us in administration hierarchy separate
posts of SP (Technology & BD) may be created in each proposed class-I
division.
- It is one of the best ideas and will be in
the betterment of things if organisational restructuring is done along with
cadre review in the revised format in view of changed scenario.
- However in view of the terms of
reference of Committee the views of IPASP Association are as under:
Ø
Creation of new Postal Divisions and
Regions as well as upgradation of Class II Divisions into Class I Divisions:
In
our beloved country there are 28 States and 7UTs so all the states and if
justified UTs should have independent Circle HQ, the concept of Region should
be dole out. To avoid duplicacy of
work RO may be merged with Circle by creating the post of PMG (BD &
Technology).However bigger States can have more than one independent Circle(s)
on the Telecom Circles analogy. The Class-II postal Division should be upgraded to Class-I in the following
format:
ü General
administration: The posts of ASP (HQ) and that of sub divisional
heads can be included in this category under the control of Class-I Divisions.
All the posts of ASP (HQ) and IP/ASP (Sub Divisions) should be elevated to PS
Group “B”. Examination system as in vogue presently should be dispensed with
immediately as it is creating junior/senior impediment. Only experienced
Inspector line officials should be promoted to PS Group “B” those should be
further elevated to Class-I There should be no entry of General line official
in the General administration. Their entry should only be restricted to Sr.
Postmaster Cadre only.
ü Inspection
& investigation: A separate Inspection and investigation units
should be created at Circle level. This can be compositions of Inspectors
headed by PS Group ’B’ officers under the control of DPS (IR/INV) by creating
new posts of JAG. Beside investigation/vigilance visits, the inspection work of
all the HOs /divisional offices and bad offices should be entrusted to this
unit. The other inspection work can be done by Sub Divisional officers along
with his set team. Consequently upon introduction of Core Banking Solution
(CBS) on DOP and decentralization of PLI ,there is need to have separate inspection team to inspect
and monitor the work of CBS &PLI at
Circle level. So it is suggested that two units one for CBS on the pattern of
Banks and PLI should also be established under the control of Class-I officer.
ü Business,
technological & allied works: The present incumbent
working as System Manager & MEs can be posted on the basis of some
benchmark to be fixed by department on justified posts immediately by creating
equal number of Post. They can put under the supervision of PS Group “B”
officer by creating the post of SP (Technology) in each Class-I division.
ü Sr. Postmaster Cadre: As per
Postmaster recruitment rules 2010, 25% of posts in the grade of Sr. Postmaster are
to be filled up by promotion of Postmaster Gr.III with 2 years of regular
service in the grade including regular service in HSG- I and 75% through IPs
only through LDCE. Further the Sr. Postmaster will form part in combined Group
“B” officer list after availing one opportunity of elevation through
examination so department should do away with PS Group “B” examination system
which is otherwise also giving rise to litigations. The presently working
general line PS Group “B” officer may be posted as Sr. Postmaster en-block
particularly in view of DOPT instructions to keep IP line separate from general
line. There should be no entry of General line officials to administration
& vice versa. Even the Inspector Post appeared in Sr. Postmaster exam after
rendering 6 year service as IP should have no right to come back to the
administrative line. In Class-I such promote should only be posted as Chief
Postmaster on Class-I posts.
Ø Organizational
restructuring of field formations: At present, duplicacy of work is being done in
Regional Offices. Hence, there is no need of RO.There should be only Circles.
All establishment working in ROs be shifted to Circles and utilised for
implementation/monitoring of decisions of the Department. Each revenue District
should have atleast Class-I division(s) and Tehsil/Taluka should have Class-II
Sub Division. In case any extra division i.e more than one division is justified in any particular
District as per existing norms or being framed by the committee then the
district can have two or more divisions.
Ø upgradation
of Post Offices: There should not be
any single handed SO in the DOP and as such all single handed SOs may be considered for closure and
existing manpower be utilized in other needy post offices. Status of all triple
handed SOs be upgraded as LSG/PM Grade-I converting them into a delivery Post
Offices. Simultaneously the Status of all LSG/PM Grade-I SOs be upgraded as
HSG-II/PM Grade-II and that of HSG-II/PM Grade-II HOs/SOs be upgraded as
HSG-I/PM Grade-III. There should not be any departmental Post Office with in
the distance of 2Km.
Ø Creation
of Posts of Assistants / Sorting Assistants Posts in view of the increased need
of System Administrators. With the enormous increase of work
pressure on the Postal Sub-Divisional Heads, one post each of PA and system
manager should be attached with the Sub-Division to look after computer related
work of the post offices under the control of respective sub division and other
clerical work.
In my views, there is no harm to upgrade Class-II
divisions to Class-I but simultaneously the posts of ASP (HQ), ASP (Sub
Divisions) must be upto PS Group “B”. This will definitely prove result
oriented and every cadre will provide their true commitment to various policies
and programmes of the department by ensuring its successful implementation. All
the Sub Divisions may be upgraded to Class-II level and should be provided with
adequate infrastructure and manpower as the work in the sub Divisions has been
increased manifold and without the assistance it is difficult to run the Sub
Division efficiently.
Punjab Circle IPASP Association is grateful to GS for incorporating their views in the above letter
